Runs a real print shop every day
CRM for print shops and advertising agencies
From request to paid invoice in one system. Built inside a working print shop, not in a developers' office.
First 3 months free
No card, no commitment. After that — from 6 €/month.
- Built in a print shop
- Every feature exists because a real order needed it.
- Your paperwork
- Invoices, sign-offs and contracts with your company details — adapted to your country on request.
- On your phone
- Board, requests and clients — handy on a smartphone in the workshop or on site.
- Telegram
- Requests and reminders arrive in the messenger you already use.
Not a demo, not a slide deck
Proven on real orders — every day
PrintFlow is the system that runs «CFox», a print shop and advertising agency in Ternopil, Ukraine: digital printing, wide format, signage, design. Website requests, banner quotes, production, invoices, stock — everything goes through it every day.
We don't sell a "box with everything in the world". We sell a tool that has already solved our problems — lost requests, forgotten call-backs, client debts and invoices in Excel.
Our story →
Everything a print shop needs — nothing extra
Not yet another generic CRM, but tools made for print, advertising and production.
Requests and clients
Website requests, calls and messengers in one list. Find a client by phone, order history in one click.
Learn more →Calculator and quotes
Banners, signs, business cards — with your formulas. The manager sees the price, the owner sees cost and margin.
Learn more →Production board
New → Approval → Artwork → Production → Ready. Drag a card — the status changes and the team is in the loop.
Learn more →Invoices, sign-offs, contracts
PDFs with your company details in a minute. A link for the client in Viber without registration, contracts from templates.
Learn more →Online payments
A QR code and payment link via LiqPay or WayForPay. The payment is credited to the order automatically.
Learn more →Stock and expenses
Paper, film, plastic: purchases, write-offs per order, minimum stock. Expenses by category.
Learn more →Telegram and reminders
A new request goes to Telegram instantly, with buttons. Call-back reminders and a morning digest at 9:00.
Learn more →Source analytics
Where clients come from: Google, Instagram, referrals. Conversion into orders, revenue and average order value.
Learn more →See what it looks like
Real system screens. The data is made up — the interface is the same as in our print shop. The interface is in Ukrainian; it can be localized on request.
The order card: items, deadline, manager, payment and debt. Call, add a payment, generate a contract or a payment QR — with buttons at the top.
All enquiries from the website, phone and messengers. Status, next step and reminders — so no request gets lost.
How many requests came from Google, Instagram or referrals, how many became orders and for what amount.
Paper, film and plastic stock with a minimum threshold. When material runs low, the system highlights it.
Contacts, company details, all orders, quotes and the client's debt on one screen.
What changes in the first month
Requests in five messengers and on sticky notes
One request feed with a "call back at 3 pm" reminder
"How much for a 3×1 m banner?" — you calculate in Excel
The price in 10 seconds, with margin, and an invoice for the client right away
"What's up with my order?" — you run to the workshop
The production board is visible to everyone, even on the phone
Forgot to send an invoice or collect the balance
Client debts on the dashboard and online payment by QR
Film ran out in the middle of a print run
Minimum stock levels and write-offs per order
You don't know which advertising brings clients
A source report: requests, orders, revenue, average order value
From request to work — in a week
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1
30-minute demo
We show the system on examples, listen to how you work and tell you honestly whether it fits.
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2
Set up for you
We deploy the system, enter your company details, create users and connect Telegram. Data migration — on request.
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3
Launch and support
We train your team in one session. After that — support in Telegram and updates at no extra cost.
Who PrintFlow is for
Print shops and digital printing
Business cards, flyers, banners, stickers, wide format. Print run quotes, artwork, production, paper and film stock.
For print shops →Advertising agencies
Signs, facade graphics, design, installation. Subcontractors, surveys and installations on schedule, contracts, prepayments.
For agencies →Our own product
Missing a feature? We'll build it
PrintFlow isn't someone else's "box" — it's our own system. If your workflow has something special, we can add the module, report or integration you need.
Tell us what's missing-
New modules
For example: equipment tracking, an installers' schedule or a client portal.
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Your formulas and reports
Special pricing rules, reports for the owner or the accountant.
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Integrations
Accounting, telephony, delivery services, your website.
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Small improvements — free
If a change is useful to other clients too, we make it at no extra cost.
CRM for print shops and advertising agencies: why you need one and what it should do
A print shop or advertising agency juggles dozens of small orders every day: business cards, flyers, banners, stickers, signs, shop window graphics. Each has its own run, material, artwork, deadline and payment. While orders are few, Viber, Excel and the manager's memory are enough. As they grow, requests get lost, quotes don't match and client debts only show up at the end of the month.
A print shop CRM is software that keeps all requests, clients and orders in one place and takes every order from the first call to the paid invoice. Unlike generic sales CRMs, it understands the specifics of printing: price per m², print runs, finishing, artwork and production stages, paper and film consumption.
What print shop software should do
- Request and client management — from the website, phone and messengers, with call-back reminders.
- Print price calculator — quick quotes for a banner, sign or print run at your prices, with cost and margin.
- Order and production tracking — statuses, deadlines, owners and a visual board of stages.
- Documents — invoices, completion certificates and contracts with your company details in a minute.
- Payments and debts — prepayments, balances, online card payments.
- Materials stock — stock levels, purchases, consumption per order.
CRM for advertising agencies
In advertising agencies and outdoor advertising production, orders take longer: survey, design, approval, production, installation. Here a CRM for an advertising agency has to keep surveys and installations on schedule, contracts and prepayments, subcontractors' work and the real project margin under control. That's exactly how PrintFlow works in our agency: from a request for an illuminated sign to the sign-off after installation.
Why PrintFlow
PrintFlow was built inside a working print shop and advertising agency, «CFox» in Ternopil, Ukraine, so it has nothing superfluous — only what we use every day. It runs in the browser and on the phone, sends requests and reminders to Telegram and shows which advertising brings in clients. The interface is currently in Ukrainian; we localize it and the documents for your country on request.
We deploy PrintFlow separately for every company and train your team. Migrating clients, price lists or contract templates from Excel is available on request as a separate service. If a feature is missing, we'll build it. And the first 3 months are free, so you have time to test the system on real orders.
See all features, pricing or book a demo — we'll show you the system in 30 minutes.
FAQ
Didn't find the answer? Call us — we'll tell you.
How is PrintFlow different from a regular CRM?
Generic CRMs (Bitrix24, HubSpot, Pipedrive) are built for sales in general. PrintFlow is made for print and advertising: banner pricing per m², print runs, artwork, a production board, material write-offs per order, invoices and completion certificates.
Do I need to install anything?
No. PrintFlow works in the browser on a computer, tablet and phone. We deploy the system for you and give you access — you just log in.
How long does the launch take?
Usually 3–7 business days: we create your workspace, enter your company details, create users and roles and connect Telegram. Team training is one online session. Migrating clients, price lists and contract templates is available on request and paid separately.
Can I migrate clients from Excel or another CRM?
Yes, on request. Migrating clients, contacts, order history, price lists, calculator formulas, contract templates and other data is paid separately — the cost depends on the volume and format. Or enter the data yourself: it's simple and free.
What if I also have a website with a calculator?
We can connect your website forms — requests and quotes will arrive in the CRM with their source (Google, Instagram, ads). Or we'll build a website with calculators for you.
What if a feature I need is missing?
We'll build it. PrintFlow is our own product, so we can add a module, report, integration or change for your workflow. Tell us at the demo — we'll estimate the time and cost, and small improvements are often free because other clients will need them too.
Where is my data stored?
Every company's data is isolated: only your own staff see your clients, prices and documents — according to their roles and permissions. Regular backups. On the Turnkey plan a dedicated server and domain are possible.
First 3 months free
Want this CRM for your print shop?
Leave a request — we'll show you the system on real examples in a 30-minute online call, answer your questions and estimate the cost for your workflow.
- Demo via Google Meet, Zoom or Viber — whatever suits you
- We set up the system and train your team
- Data migration — on request
- Missing a feature? We'll build it for you
Or call right away: +380 73 658 44 95
Request sent